Three Common Event Planning Pitfalls to Avoid

Assuming That All Vendor and Venue Contracts are Standard

Nope, nope, nope. Contracts are like living, breathing organisms. Sort of. Before you sign, you can ask for as many changes as you like. The first thing you absolutely must do is read the contract all the way through. Know what you are signing before you sign it. Contracts often contain hidden language that is difficult to understand, so don’t be afraid to ask questions. If you don’t like the way something is written, you can request they change the verbiage. If you are unhappy with the terms of the contract, you can ask for changes. 

Contracts are business deals, they should be mutually beneficial. Both parties should be happy with the agreement. If you aren’t happy, speak up before you sign. For example, many hotel contracts include a fee to hand out gift bags. If you don’t want to pay that fee, you can ask them to remove it. They may say no, or offer a compromise. You never know until you ask.

Buffets are Less Expensive Than Plated Meals

Absolutely not. The appeal of a buffet is that you are able to offer your guests a variety of food choices, but you are paying for that variety. You’re also paying for all the wasted food, because let’s face it people always serve themselves too much food from the buffet. If you go with plated meals, the food is pre-portioned so there’s less waste and you aren’t paying for dozens of different dishes. Plated meals also make it much easier to cater to different food sensitivities. 

Another option for those who don’t want a buffet and don’t want plated meals, is family-style. Family-style means that the food is brought to each table on platters. You’ll see less food waste than a buffet and you avoid paying for dozens of dishes.

Finding a Venue is the Most Important Thing

Wrong! But I understand why you think that. The venue is a huge commitment on a couple of levels. It’s a space for one, and actual space in the world that you are reserving for your event. It’s also, typically, a relatively large part of the budget, so it feels really important to secure the right venue as soon as possible. But therein lies the problem. How do you know which venue is right for you if you don’t know the other details of your event? Specifically, how many people you intend to invite. 

If you don’t sort out the guest list first, chances are you will end up with a venue that is too small or too big, rather than one that is just right. Channel your inner Goldilocks and get your guest list together so you can secure the right venue for you.

Planning an event soon? Head over to my website and grab your very own copy of these event planning tips.  

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3 Common Event Pitfalls to Avoid

Through my years of experience event planning, here are my top 3 event pitfalls most people make and how to avoid them! 

Enter your details below to get your free guide​

3 Common Event Pitfalls to Avoid

Through my years of experience event planning, here are my top 3 event pitfalls most people make and how to avoid them! 

Enter your details below to get your free guide