Planning My First Event

The first event that I planned for my business, and the experience that solidified my desire to run an event planning business, was a fortieth birthday party on a boat, on a lake, in September.

 

A man called me from overseas, desperate for help planning the perfect birthday party for his wife. He sort of dropped the ball, leaving the planning to the very last minute, and he did not want his wife to be disappointed. Understandably! Fortieth birthdays are a milestone. No one wants to mess that up.

 

All he knew was that his wife wanted a boat cruise, so he booked a party boat on Lake Travis. And that was it. He was stuck and the big day was fast approaching.

 

We dove into the planning. Because we were brought on last minute, we had a lot to do to put together this great event and not very much time to do it in. Through my relationships with some of the most trusted vendors in Austin, we were able to secure amazing food and entertainment for the night. 

 

We hired Pink Avocado to cater the event, working out of the tiniest kitchen you’ve ever seen in your life. They turned out plate after plate of the most gorgeous food. We served small bites so people didn’t have to sit to eat. They could mix and mingle around the boat, but still get enough food and feel full and satisfied. We brought in a DJ from Spark the Night Entertainment who kept the guests dancing the entire night. 

 

Creating the brightest night of her life necessitated bright colors. Her husband said she loves color, so we really leaned into that. We covered the tables with bright yellow, purple, pink, and green tablecloths and brought in bouquets of bright daisies and baby’s breath. The decorations brightened up the space and added to the fun atmosphere.

 

My absolute favorite detail at this party was the cake made by Polkadots Bakery. It had to be an exact replica of the espresso she drinks each morning because she says that’s the thing that got her through raising their children. We hired a baker to replicate the drink in cake form. The result was a perfect white and blue replica of a cup of espresso, filled to the brim with that oh so important elixir. This is still hands-down my favorite cake. 

 

This was such an easy event because the clients are fun-loving people with the best group of friends. Everyone had a great time. As an event planner, I work mostly in the shadows. If all goes according to plan, people don’t even know I’m there. Watching everyone dance and mingle, creating memories to last a lifetime was incredibly gratifying. As the guests walked off the boat, I knew this was just the beginning of creating memorable events for people. 

 

I have always loved event planning, but the idea that I could turn my passion into a successful business was eye-opening. The freedom to do the work in my own time, around my own schedule is a blessing and something that I am thankful for every day. I am grateful to all my clients who allow my business to grow and thrive. 

 

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3 Common Event Pitfalls to Avoid

Through my years of experience event planning, here are my top 3 event pitfalls most people make and how to avoid them! 

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3 Common Event Pitfalls to Avoid

Through my years of experience event planning, here are my top 3 event pitfalls most people make and how to avoid them! 

Enter your details below to get your free guide