Always Make Your Guest List First: A Bat Mitzvah Story

Bar and Bat Mitzvahs make up a large part of my current business. I plan a lot of them. The event I’m talking about today was for a clients’ eldest daughter. It was my first time working with this family and they were so much fun to work with.

I want to talk briefly about a common mistake I encounter when working with clients: Booking the venue before settling on the guest list. People do this all the time. Most people think they should book their venue as soon as they begin planning. In reality, it is always better to get your guest list sorted first.

Why? 

To make sure you pick a venue that is the right size for your event. 

When this client brought me on board, they had already booked their venue: Parkside on Sixth Street in downtown Austin. If you’ve ever been there, you know how amazing this location is. Unfortunately, booking the event space first meant that when they sat down to make their guest list, they found they were inviting far more people than could fit into the space.  

We made one adjustment to accommodate the crowd: We did not do full seating. This was partially out of necessity (we didn’t have room for everyone), but it also fit with the client’s desire to encourage their guests to move around the room and chat with each other. It worked really well. 

We set up additional activities around the room to further encourage people to join in the fun. There was a photo booth in one area, and we hired Hype Rhythm to DJ the event.

The theme for this Bat Mitzvah was graffiti.

We brought in a local graffiti artist to graffiti a large picture for her, which we used as a focal point in the event space. Old metal drums were brought in, the artist graffitied over them and we turned them into cocktail tables.  

We also asked him to paint over the empty spray cans generated by all this graffiti and we used those as decoration throughout the space. The girl loves shades of teal and blue so everything was done up in those colors. It was all about the small details.

Ultimately, this event was a huge success. Everyone had a great time dancing and celebrating, and I’m currently working with the family on their younger daughter’s Bat Mitzvah. It just goes to show, mistakes are not the end of the world and they don’t have to compromise the success of your event.  

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3 Common Event Pitfalls to Avoid

Through my years of experience event planning, here are my top 3 event pitfalls most people make and how to avoid them! 

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3 Common Event Pitfalls to Avoid

Through my years of experience event planning, here are my top 3 event pitfalls most people make and how to avoid them! 

Enter your details below to get your free guide