The event I want to talk about today is a bar mitzvah that took place in October. The family brought me on at the last minute because they were stuck on the decor. They had recently returned from an Icelandic vacation, and their son had fallen head over heels for all things Iceland. My job was to bring all the small details together and make this theme a reality.
“How did you manage to throw an Icelandic themed bar mitzvah?” I hear you ask.
The answer is vikings.
Once we focused the theme around vikings, everything came together pretty quickly. We made a gigantic viking ship out of balloons. To date, this is still my favorite balloon creation. We turned the balloon ship into the perfect backdrop for photos. The place cards for the event were hand cut in the shape of viking helmets.
We used two different centerpieces, allowing us to easily distinguish between adult and kid tables. We put flower arrangements with green and white flowers on all the adult tables and very simple light blocks with the boy’s name on them on the kids tables. These light blocks are fantastic. They are so simple, but they make a huge impact.
The family ordered some Icelandic candy and we made sure there was a handful on each kid table. For the table cards we used simple, black picture frames with the table number and an image of the Icelandic flag inside. Over the dance floor we placed a large arch made out of balloons that spelled out the boy’s name.
The venue they chose for the event was the beautiful Etter-Harbin Alumni Center at the University of Texas at Austin. The caterer was Rosemary’s Catering, the in-house caterer at the venue. I love working with in-house catering because I know I’m working with a caterer who knows the venue inside and out. They know how to make the most efficient use of their space and how to keep things running smoothly. We did two buffets, one of the adults and one for the kids, which allowed us to serve food that fit the tastes of both groups. We also did a huge donut wall for dessert.
We used Texas Pro DJ, one of the companies I work with a lot. Since this event was a bar mitzvah, there were a lot of guys present and I was blown away by how the DJ kept all these young boys on the dance floor, dancing and playing games.
This event was a lot of fun for me. I love the final stages of putting events together. You show up to an empty space, a blank canvas. Slowly, as the bits and pieces start to arrive, you see the painting come together before your eyes. Nothing is more satisfying, except, of course, the smiles on the guests’ faces as they leave happy and exhausted at the end of the event.